Primary Responsibilities
? Fully responsible for entire operation, invoicing, collection of payment for each project, payables, execution of the projects before time with good quality and without delay and penalty.
? Shall be self starter, without follow up by anybody.
Brief Responsibilities
Coordination with Contracts Department for :
? Budget costing of the project, BOQ, Cash Flow, Project Planning.
? Liaise with Dubai Municipality/statutory authorities for obtaining Building Permits and other legal permissions.
? Timely submission of materials and/or samples for approval by Clients and Consultants.
? Submission of RFIs (Requests for Inspections) to clients and/or consultants.
? Prepare variation statements and obtain approvals from clients and consultants.
? Manage records of all variation orders and written site instructions.
Coordination with Design Department for :
? Preparation of shop drawings, detailed drawings, as built drawings and sketches for approval of variation orders.
? Liaise with Dubai Municipality/statutory authorities for technical clarifications, structural stability, adherence to norms with regards to construction guidelines issued by specific regulatory authority.
Coordination with Planning and Cost Control Department for :
? Project planning and factual progress at site (to be reviewed critically for each component at least once every week).
? Identify items on critical path and prepare action plan for achievement of same.
? Submit Bar Charts and Construction Programs (as required) to Clients and Consultants and obtain written approval on each occasion of submission of revisions.
? Submit Cash Flow and obtain written approval from clients and consultants on each occasion of submission of revisions.
? Submit revised Construction Program and Cash Flow to clients and consultants and obtain written approval commensurate with additional and/or variation works, or to compensate delay and extension of time.
? Timely submission of monthly progress reports along with photographs.
? Develop, organize and monitor an effective cost control system for each site and for each stage of the project (to be reviewed at least once every month)
? MIS reporting to the management on all aspects including costing, cash flow, delays, critical path components, variations, extension of time and other important factors.
Coordination with Project Technical Coordination Department for :
? E-Governance for NOCs from statutory authorities like DM, DEWA, DIP, JAFZA, Etisalat, DU and others.
? Site Demarcations, Final Demarcations, Demarcation Re-checks, Structural Checking Requests, Gate Level Computation Requests and other inspections by statutory authorities.
? Manage and monitor on regular basis, status of material and/or sample submittals for each component of each project, and demand written approval from clients and consultants so as not to hamper the construction schedule.
Sub-Contractor Management
? Prepare list of sub-contractors required for each project.
? Identify, obtain quotation, negotiate and finalize sub-contractors within budget within one month of mobilization of the project.
? Obtain pre-approval of the sub-contractors from consultants where required. Manage and maintain strict quality as well as productivity controls over all sub-contractors and back-charge expenses for any manpower or tools provided by company including site-cleaning.
? Convene meetings of all sub-contractors on weekly basis, address & resolve all issues concerned, pressurize for better productivity and ensure to achieve completion of their scope of works before the stipulated time.
? Prepare list of sub-contractors working in nearby sites and develop independent team of loyal sub-contractors to carry out projects on back-to-back basis.
Coordination with Purchase Department for :
? Coordinate to obtain Master Indent for all materials from all sites and consolidation in Purchase Department for bulk indenting, with clear segregation of critical items and long delivery items.
? Meet and develop relations with each supplier, for negotiating better price and deliveries.
? Ensure receipt of quality as well as quantity of materials on the site as per LPO released.
? Review cost variance as per market fluctuations and invoke FIDIC clause where essential to claim variations, through proper channel.
? Maintain and monitor adequacy of materials at all the sites.
? Identify and prepare Master Plan for requirement of machinery, tools and tackles, either on hire or on outright purchase basis.
Coordination with Finance & Accounts Department for :
? Coordinate for submission of invoices and variation claims as per progress achieved on site or as provided in the contract to consultants, follow-up for payment certificates and forward to clients.
? Follow-up with clients and obtain payments.
? Vigorous follow-up for recovery of any outstanding payments.
Coordination with Human Resources and HR Administration Department for
? Requirement of additional manpower at all levels.
? Evaluation (1st day, 3rd day, 7th day grading) for all new incumbents.
? Resolving all HR related issues with respect to their visa, arrival advance, airport transfers, allocation of accommodation, issuance of bed/cot/mattresses, dangris, shoes, helmets and other PPE, medical, physical and/or psychological problems.
? Report on absenteeism, abuse, issuing warning notices, termination and/or other disciplinary actions to be initiated.
? Accidents and/or medical emergencies or diseases requiring immediate medical attention, transfer to hospitals, and related issues.
? Any other matter not mentioned above and/or as directed by the management from time to time.
Coordination with other Functional Heads for :
? Logistics Incharge – for logistic movement of men as well as materials from camps/stores to sites and inter-site transfers. Allocation of vehicles.
? Stores Incharge – for storing and issuance of materials from Stores at Umm Ramool.
? General Foreman – for logistic deployment and inter-site transfer of manpower for achieving optimum productivity.
? Safety Officer – for ensuring adherence to all safety practices and methods on sites to avoid accidents.
? Erection Engineer / Erection Supervisors – for ensuring timely receipt of materials, deployment of appropriate number of erectors and riggers for achieving completion of erection of steel structure and cladding as per schedule. And also for fit-outs of fabricated components
Coordination with Secretarial Department for :
? Fixing up appointments and/or convening all meetings (internal as well as external).
? Comprehensive contractual correspondence, emails, fax and courier.
? Coordination with all inter-departments.
? Coordination for Gate Passes like JAFZA and other authorities.
? Any other matter not mentioned above and/or as directed by the management from time to time.
Coordination with All Members of Operations Team for :
? Convening meetings of all Senior Projects Managers, Area Managers, MEP In-charge to ascertain review of –
? Mentor, motivate and guide where required.
? Progress on each site, critical items pending, requirement & deployment of manpower, tools, plants, equipment, inter-site transfers, allocation of vehicles.
? Action plan for points raised in site meetings by clients, consultants, sub-contractors and suppliers.
? Progress vis-à-vis construction program.
? Submission of material and/or samples.
? Submission of requests for inspection, commissioning of services and completion.
? Receipt of DOs for each LPO for materials received at site.
? Correspondence received from and sent to statutory authorities, clients, consultants, sub-contractors, suppliers and all other concerned.
? Mobilization and de-mobilization of sites.
? Accidents, safety measures, medical emergencies, house-keeping and related issues.
? List of excess material, tools, tackles, equipment on each site.
? Receipt of structural steel and other long-delivery items at site.
? Daily presence and over-time payment to labour force.
? Resolve any and all problems emanating from the sites.
? Identify tasks that can be achieved through new sub-contractors to save time.
? Any other matter not mentioned above and/or as directed by the management from time to time.
Reports
? Submit MIS report including costing vis-à-vis budgetary proposal of each project (on weekly basis).
? Submit cash flow and status of payment certifications of each invoice of each project (on weekly basis).
? Delay analysis and suggested corrective measures for each project (on weekly basis).
? Critical pending issues requiring major policy decisions from senior management.
? Confidential reports on bad & unproductive persons (on monthly basis).
? Any other matter not mentioned above and/or as directed by the management from time to time.
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