Control the incoming and outgoing stores materials for all Watertek’s Equipment and consumables.
Ensure quality of goods-in materials, security & cleanliness of stores, and maintain up to date stock records in hard and electronic format.
Work with the Accountant to ensure that the ERP is up to date, all stock levels are correct and the company has access to accurate cost and inventory information at all times.
Goods Inwards
Receive incoming material/items from suppliers along with delivery documents.
Inspect quality, quantity and condition at the time of receipt.
Identify and mark the locations for various items and place items in stores
If there is any discrepancy in the quality of goods received, then reject it and prepare corrective/preventive action request and forward to management representative.
Provide information to the requisitioning party so they may inform the supplier of the discrepancy and arrange for corrective action. Record details in supplier deviation record.
Good Outwards
Daily release of materials required by Production and Service Departments at the agreed times (except in the case of emergency).
Receive Material requests / delivery notes.
Pack materials, and clearly mark handling instructions on fragile items with proper stickers.
Issue the authorised requisitioned material and update in the ERP system.
Update stock cards daily. Update stock card of plumbing items every Thursday.
Prepare Purchase Request for items reaching reorder level and forward to the Purchaser.
Monitor physical stock every Month and reconcile with stock cards. Prepare corrective/preventive action request for noted discrepancies and forward to Head of Accounts.
Co ordinate with all staff to ensure Stores procedures are followed.
Goods Handling
Handle all incoming and outgoing materials with due care and attention to health and safety considerations.
Documentation & Record Keeping
Acknowledge Suppliers’ delivery documents and invoice and forward to accounts dept attached with goods received note.
Maintain up to date stock cards and supplier deviation records.
Maintain copies of Material Issue Return Note/ delivery note as per the quality procedure.
Update and backup all computerised stores records daily.
General
Make recommendations for improving systems and ensure the company is not wasteful and benefits from economies of scale where appropriate.
Work within the ISO9001:2008 quality system.
Reports directly to the Head of Accounts.
This position supervises the activities of a Helper.
Works in the Stores environment 80% of the time and in the office 20% of time.
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